I receive, on average, 70-100 emails a day. This is not, in itself, a stunning fact. Many people receive more. But I thought I would share the way I manage this flow, in the first half hour of the day, for any other Type-A folk who are interested.
Step 1: Make sure I have a view window open (I use Mail on a Mac), as I scroll down the list of emails.
I can skim down the list of emails, and quickly delete any that I know I won’t read, or don’t need to read. These are the ‘nice to haves’, such as subscriptions to blogs. Sometimes I’ll read them, sometimes I won’t.
Warning! The next step is where we enter Type-A territory…
At the same time as Step 1, as I note the emails that I do need to read, I have the Colours pane open [Format > Show colours] and I colour code emails according to the project / context with which they are associated. You can choose your own colours:-)
Then it’s down to work. Choose which project I need to focus on for the first part of the day, go to ‘View > By colour’ and all the emails related to a project are grouped together.
I find that this associates all messages in the same context, making it less of a leap for my mind as I work through them, as well as highlighting connections across different parts of the project.
But I did warn you – we are certainly on the nerd-spectrum here:-)